Data controller and responsable (coordinator of the P4E consortium)
Name: TECNALIA Research and Innovation (TECNALIA)
Address: Parque Científico y Tecnológico de Gipuzkoa
Mikeletegi pasalekua, 2
E-20009 Donostia San Sebastián (Gipuzkoa)
The types of personal data we capture and use will depend on what you are doing on the website. We'll use your personal data for some or all of the reasons set out in this Privacy Statement. If you become a user we'll also use it to manage the account, policy or service you've applied for and we'll provide you with a separate data protection statement specifically in relation to that as part of the online application journey. Some of the information relevant to that is included in this Privacy Statement for consistency. Examples of the personal data we use in relation to our websites may include:
Personal details including contact information.
Results from your tests: questions failed and passed, date of the test, results, etc.
Contact information received by email or from the contact form of the website.
Providing your personal data
We'll tell you if providing some personal data is optional, including if we ask for your consent to process it. In all other cases, if you fail to provide the requested personal data, we may be unable to process or respond to your application, query or service.
Monitoring of communications
Subject to applicable laws, we'll monitor and record your calls, emails, text messages, social media messages and other communications in relation to your dealings with us. We'll do this for regulatory compliance, self-regulatory practices, crime prevention and detection, to protect the security of our communications systems and procedures, to check for obscene or profane content, for quality control and staff training, and when we need to see a record of what's been said. If you take out an account or service with us, we may also monitor activities on your account/service where necessary for these reasons and this is justified by our legitimate interests or our legal obligations.
Sharing of your personal data
We won't share your data with third parties. Only the members of the project will have access to you data for the development of the project and won't use them for commercial purposes
Contacting us by email
When you contact us, we may need to collect some personal details like your name, email, etc.
Emails are stored on our standard internal contact systems which are secure and can't be accessed by external parties. We store this information to identify trends, and for the purposes set out in the monitoring of communications section as necessary to comply with any legal obligations and for our legitimate interests. For more information on the criteria we use to determine our retention periods, see below.
We'll treat any survey you provide with the same high standard of care as we do all other user information, using any details provided strictly within the terms of the competition and this Privacy Statement.
collect information that will help us understand visitors' browsing habits on our website;
compile statistical reports on website activity, e.g. number of visitors and the pages they visit;
temporarily store any information which you may enter in tools, such as the tests on our website; and
in some cases, remember information about you when you visit our site. We may need to do this to provide some of our services.
Criteria used to determine retention periods (whether or not you become an user)
The following criteria are used to determine data retention periods for your personal data:
Retention in case of queries. We'll retain your personal data as long as necessary to deal with your queries (e.g. if your application is unsuccessful) or for a sensible period in order for us to reply to your online query and then deal with queries you raise upon receipt);
Retention in case of claims. We'll retain your personal data for as long as you might legally bring claims against us; and
Retention in accordance with legal and regulatory requirements. We'll retain your personal data after your account, policy or service has been closed or has otherwise come to an end based on our legal and regulatory requirements.
Your rights under applicable data protection law
Your rights are as follows (noting that these rights don't apply in all circumstances and that data portability is only relevant from May 2018):
The right to be informed about our processing of your personal data;
The right to have your personal data corrected if it's inaccurate and to have incomplete personal data completed;
The right to object to processing of your personal data;
The right to restrict processing of your personal data;
The right to have your personal data erased (the 'right to be forgotten');
The right to request access to your personal data and information about how we process it;
The right to move, copy or transfer your personal data ('data portability'); and
Rights in relation to automated decision making including profiling.
Changes to this Privacy Statement
We'll notify you if there are any material changes to this Privacy Statement if required by applicable law or where we intend to process your personal data for a new purpose before we start that new processing activity.
Contacting us about our Privacy Statement
Contact us by email (email@example.com) if you have any questions.
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